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• Sheffield
• Posted 11th Mar 2010
• 
• Posted by: Sue Ross Recruitment
• Salary: £15000 per annum
• Job Type: Permanent
• Address: 19 - 29 York Street
  Sheffield
  S1 2ER
  
• Reference: 3903SZ
• This job has been viewed 203 times since it was posted.

Job Description

A full time Receptionist is required to provide an efficient and professional daily reception service and general administrative support our client based in Sheffield. They are looking for an enthusiastic and self-motivated individual with experience of working a busy switchboard.

The main duties of the role include answer all incoming telephone calls, greeting visitors, postal duties, general administration duties (typing, mailshots, photocopying, scanning, data input, filing), booking of meeting rooms and catering for meetings.

Candidates will have reception experience handling telephone calls and visitors. You must have GCSE passes in Maths and English or a relevant vocational qualification, IT skills, excellent oral and written communication skills, the ability to prioritise and meet deadlines and have a flexible attitude to work load and duties.

Main duties are as follows:

Duties

• Answer all incoming telephone lines to the company, transfer calls quickly and appropriately and take complete telephone messages and ensure they are swiftly distributed

• Greet visitors and advise the appropriate internal person

• Postal duties

• General administration duties including; typing, preparation of sales reports, mailshots, photocopying, scanning, data input, filing and the ordering of safety eyewear

• Booking Appointments

• Maintain the company location chart on a weekly basis

• Efficient meeting room booking service

• Recording/updating data on personnel system

• Holiday Cover

• To carry out any other task requested by the PA to MD

Standards of Performance

• Carries out tasks accurately

• Systems and records are kept up to date

• Information is located quickly and easily and communicated effectively

• Proactive approach

• Confidentiality is maintained

• Maintains a professional image

• Zero deviations from process/procedure

Knowledge and Expertise

• Experienced receptionist/administrator

• Effective use and understanding of busy switchboard

• Oral and written communication skills

• IT skills – MS Office and Email

• Organisation and message taking skills

• Good interpersonal skills